Location: Vancouver, BC, Canada
Position: Permanent, Full-Time

Office Manager – Vancouver, BC

Are you a driven, adaptable professional who brings energy, resilience, and creativity to your work? Our client, a  fast-paced, thriving biotech company in Vancouver, BC, is looking for an experienced Office Manager to support their expanding operations. This role is ideal for someone eager to grow their career in the life sciences sector while embracing new challenges in a fast-paced environment.

---

SUMMARY

The Office Manager will play a key role in keeping the organization running smoothly by overseeing a range of administrative, organizational, and people-focused responsibilities. The ideal candidate has hands-on experience in administration, HR coordination, event planning, and office management within biotech or high-tech companies. Success in this role requires an energetic, solutions-oriented individual who thrives in dynamic environments and can balance multiple priorities with precision and confidence.

 

ROLE AND RESPONSIBILITIES

• Act as the go-to person for office operations, including space management, supplies procurement, and coordinating with building facilities, vendors, and security to ensure everything runs smoothly.
• Provide travel support and coordinate conference participation for senior leadership and medical affairs, partnering with external travel vendors to maximize efficiency while adhering to company policies.
• Collaborate with external HR service providers and internal teams to ensure recruiting processes reflect the company’s values and are executed efficiently.
• Work cross-functionally with departments such as Commercial Operations, Scientific Operations, and QA to align office policies and processes with industry best practices and internal standards.
• Ensure all office technology and equipment are functioning properly by working closely with IT, maintaining a productive work environment for all employees.
• Handle incoming mail and deliveries, ensuring timely routing to the appropriate teams, and serve as a backup for notifying lab staff of important scientific deliveries.
• Greet visitors and coordinate their arrival with building security, assist in meeting logistics, and support onsite meetings with external stakeholders, candidates, and partners.
• Support new employee onboarding by coordinating access passes, distributing materials, and ensuring a smooth administrative start in collaboration with HR and finance.
• Respond to office-related queries and direct them to appropriate team members when needed.
• Plan and execute both onsite and offsite events, including staff gatherings, team-building activities, and conferences, ensuring seamless coordination and execution.

• ---

  QUALIFICATIONS AND EXPERIENCE

• Minimum of 3 years of experience as an Office Manager or Senior Administrative Assistant, ideally in fast-paced or high-growth environments.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Exceptional problem-solving abilities, attention to detail, and resilience under pressure.
• A proactive and creative approach to finding improvements in office processes and creating an optimal work environment.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and a strong aptitude for learning new tools and software.
• Experience with bookkeeping or human resources tasks, such as CPHR coursework, is an asset.
• Excellent verbal and written communication skills, with the ability to adapt messaging to different stakeholders.
• A collaborative, team-oriented mindset with a positive attitude and the resilience to thrive in a dynamic, fast-moving organization.

---

AND

• Must have the authority to work in Canada.

WHY JOIN THIS TEAM?

This is an exciting opportunity to be part of a dynamic, fast-growing company where you will work closely with senior leaders, key partners, and industry professionals. The company offers long-term stability, a supportive work culture, and a variety of engaging tasks, ensuring that each day is rewarding and filled with growth potential.

• Extended Healthcare Benefits
• Annual Bonus Program
• RRSP Matching
• Proximity to SkyTrain and bike routes
• Free parking near by
• Teambuilding Company Events
• Flexible schedule
• On-site gym
• Professional Development Support

For questions regarding this opportunity and application process, please contact Carla Campbell, Executive Talent Consultant, Life Sciences, TalentSphere at ccampbell@talentsphere.ca or at 1-778-807-9777 ext738.

TSSHP LI-TS1
Job Posting ID - #16526388

Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions
talentsphere.ca

Canada

Toronto:	416.900.3435
Calgary:	403.910.9222
Edmonton:	587.333.7929
Halifax:	902.800.7808
Kelowna:	250.448.8880
Montreal:	438.448.4300
Mississauga:	905.919.3688
Ottawa:	613.783.1441
Vancouver:	778.807.9777
Victoria:	250.294.8095
Winnipeg:	204.285.3905

United States

USA Toll-Free:	1855.900.3435
Dallas	469.498.2002
Los Angeles	213.290.4030