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Project Manager

Toronto, Ontario · Construction/Facilities
Project Manager - Industrial/Civil
Greater Toronto Area 
Competitive Salary
Pension + Excellent Benefits 

Our client is an international firm specializing in heavy civil and industrial construction.  This organization has been successfully completing very large-scale, complex projects across North America for generations and over the decades has established itself as a household name and industry leader.

The Project Manager is responsible for the project and is accountable for satisfying the Company and the client in terms of quality, safety, timeliness and cost.  The Project Manager is responsible for the pre-planning, development and implementation of the project until completion.  In doing this, he is responsible for ensuring that the project is completed safely, on schedule, within budget and in compliance with the contract. All while meeting the client’s requirements.   The Project Manager may be assigned duties and responsibilities explicitly depicted in the descriptions of other Company role descriptions (e.g. Project Coordinator and/or Superintendent) as required by the existence of certain circumstances (e.g. size and complexity of the project, availability of qualified management/engineering personnel, etc.).
Project Manager incumbents are expected to demonstrate proficiency in the following core competency areas at the level necessary to manage projects of major scope.
Major scope projects are generally defined as a project or group of projects between $15,000,000 and $50,000,000 in annual construction cost; or projects with $1M per month billing for at least 15 – 50 consecutive months; or projects with over 1,000,000 manhours or 100,000 manhours per month for at least 10 consecutive months.
Essential Duties and Responsibilities include the following, however, other duties may be assigned.  Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
Safety Management
  • Knows, practices and enforces the Client's safety policies and procedures to visibly create safe operations as a top priority on the project site
  • Establishes clear safety expectations for all on the project site, including subcontractors and visitors and assigns safety responsibility to site personnel
  • Monitors the project site for compliance with safety policies and practices and corrects any safety violations
  • Ensures safety violations and accidents are documented, administered, reported and investigated in accordance with company policies
Quality Management
  • Ensures the project meets quality and performance specifications and regulatory requirements
  • Knows specifications and regulatory requirements for the project
  • Ensures Inspection & Test Plan’s (ITP’s) are adhered to and established
  • Conducts daily inspections of the project to ensure work is being done appropriately
  • Ensures project work is supervised by qualified project management personnel
  • Ensures project complies with quality management procedures
  • Effectively manages the start-up of the project
  • Reviews project start-up checklist and implements functions 

Budget/Schedule/Cost Control

  • Develops, maintains, updates, distributes and manages estimates
  • Decides how to handle client change orders, including when to request a change order and how to price the change order
  • Reviews construction strategy and approach with estimators and Business Development personnel during the bidding and proposal process
  • Assists in negotiating work with prospective clients, and recommends the contract type if one is not specified
  • Ensures the project schedule is developed and maintained
  • Must have extensive knowledge of cost accounting/reporting systems and be able to recognize and correct cost overruns and compensate for estimating oversights
  • Assures client receivables are paid and discusses their collection with the client if necessary
  • Monitors construction progress in relation to percent of contract billed
  • Monitors the financial status of assigned projects by reviewing management reports, talking with the Project Manager and inspecting the project site
  • Ensures project risks are identified and actively managed
Management Competencies
  • Ensures daily logs, test reports, inspection reports and permits are maintained
  • Reports and documents issues to potential claims
  • Ensures reporting and maintenance of all safety-related and quality management documentation
  • Coordinates support functions including project start-up with internal and external team members
  • Manages risk exposures on the project 
  • Manages and monitors the critical path on the master schedule
  • Ensures the Project Coordinator manages and monitors all assigned aspects of the schedule
  • Conducts daily meeting with the Project Coordinator(s), Superintendent, Safety, and additional site staff to ensure coordination of the project
  • Conducts and minutes regular meetings with subcontractors to coordinate activities, review progress and address issues
  • Reviews change orders and schedules them into the project
  • Notifies the consultant and owner of resulting schedule impacts
  • Ability to effectively create, interpret and execute contracts
  • Effectively manages change order and billings process
  • Successfully manages subcontractors, including dispute resolutions and timely processing of payment requests
  • Develops and maintains an effective working relationship with subcontractors
  • Ensures subcontractors are clear about the scope of work for which they are accountable
  • Ensures subcontractors have the information needed to fulfil their obligations, including blueprints, drawings, specifications, scheduling information, access to the project site, etc.
  • Monitors subcontractor performance, relying on direct observation, observations of the Superintendent and Project Manager, labour productivity reports, variance reports, etc.
  • Immediately notifies subcontractors of drawing, specification, or scope changes for their timely review and response
  • Holds subcontractors accountable for fulfilling their obligations to the client and the Company
  • Approves subcontractor invoices for payment
  • Compares work billed with work performed and keeps them in balance
  • Effectively implements the Company buy out procedures (bid packs)
Construction Means and Methods
  • Ensures the project meets quality and performance specifications and regulatory requirements
  • Conducts daily inspections of the project to ensure work is being done appropriately
  • Ensures project work is supervised by qualified the Company project management personnel
  • Serves as a liaison with local inspectors
  • Establishes and executes a mark-up meeting with the local building trades
  • Works in conjunction with labour relations, subcontractors, and superintendents on the establishment of assignments
End User Interaction
  • Builds and maintains a positive working relationship with the client and the client’s agents
  • Understands key issues of the client’s business and factors critical to the operation of the facility/processes on site
  • Maintains a high level of client confidence and satisfaction through the following:
  • Ensures the project is constructed and delivered as contracted
  • Ensures systems and equipment function properly at the conclusion of the project
  • Ensures the construction experience is positive from the perspective of the client and employees of the client who may be on the site
  • Keeps the client apprised of developments in the project, including any change orders that may be needed, change in timelines, etc.
  • Maintains high accessibility to the client and the client’s agents through regular meetings, calls and correspondence.  Promptly responds to questions, and concerns
  • Positions the Company for repeat business with the client
  • Stays alert for subsequent projects
  • Discusses business leads with the VP, Operations
  • Communicates effectively with owner and upper management
  • Meets or exceeds target profits on assigned projects
  • Reviews costs against estimates for each total project and tracks variances weekly
  • Approves invoices within a five-day period and validates cost codes for payment
  • Responsible for monthly project projections to include pending items and keeps expense and projections up to date—reviews weekly
  • Approves subcontractor extra work timesheets
Additional Duties and Responsibilities
  • Recognizes safety as a top priority of the organization
  • Wears personal protective equipment on the project site
  • Adheres to The Quality Management System
  • Adheres to policies and procedures
  • Delivers professional customer service 
  • Adopts a teamwork approach and willingly supports coworkers
Management Responsibilities
  • Manages and directs Assistant Project Managers, Project Coordinators, Estimators and non supervisory administrative employees
  • Hires, trains, coaches, disciplines and develops employees
  • Establishes and maintains positive, effective working relationship within internal and external contacts
  • Determines course of action to achieve departmental and organizational goals
  • Completes performance communications and establishes clear expectations of performance for direct reports
Education, Experience and Skills
Post-secondary degree/diploma in Engineering, Architecture, Construction Management or related field plus 5 to 7 years experience in the field of construction project management with exposure to projects of major scope.  Advanced skills in MS Office products – Excel, Word and Outlook, Primavera and Prolog software are an asset.
Technical and Mental Skills
  • Practices good communication skills
  • Reads, analyzes and interprets documents such as operating and maintenance instructions, and procedure manuals. 
  • Writes routine reports and correspondence
  • Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Interprets a variety of instructions furnished in written, oral, diagram, or schedule form
  • Applies concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Defines problems, collects data, establishes facts, and draws valid conclusions
  • Interprets an extensive variety of technical instructions in mathematical or diagram form and deals with several abstract and concrete variables
Certificates, Licenses, Registrations
Professional registration, P.Eng. and/or Gold Seal Certification in Project Management is an asset.
Physical Demands are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand; climb or balance; and stoop, kneel, crouch or crawl.  The employee is occasionally required to sit.  The employee must occasionally lift and/or move up to 50 pounds. The employee may be required to complete inspections or reviews of work at high elevations via stair / ladders / or aerial lift accessibility. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The office work environment provides a safe and healthy environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings and is smoke-free and drug-free.
While performing the duties of this position at the project site, the employee is regularly exposed to moving mechanical parts and outside weather conditions.  The employee is frequently exposed to fumes or airborne particles and toxic or caustic chemicals.  The employee is occasionally exposed to high, precarious places and risk of electrical shock.  The noise level in the work environment is usually loud.


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