Project Manager - Industrial/Civil
Greater Toronto Area
Competitive Salary
Pension + Excellent Benefits

Our client is an international firm specializing in heavy civil and industrial construction. This organization has been successfully completing very large-scale, complex projects across North America for generations and over the decades has established itself as a household name and industry leader.

Summary
The Project Manager is responsible for the project and is accountable for satisfying the Company and the client in terms of quality, safety, timeliness and cost. The Project Manager is responsible for the pre-planning, development and implementation of the project until completion. In doing this, he is responsible for ensuring that the project is completed safely, on schedule, within budget and in compliance with the contract. All while meeting the client’s requirements. The Project Manager may be assigned duties and responsibilities explicitly depicted in the descriptions of other Company role descriptions (e.g. Project Coordinator and/or Superintendent) as required by the existence of certain circumstances (e.g. size and complexity of the project, availability of qualified management/engineering personnel, etc.).

Project Manager incumbents are expected to demonstrate proficiency in the following core competency areas at the level necessary to manage projects of major scope.

Major scope projects are generally defined as a project or group of projects between $15,000,000 and $50,000,000 in annual construction cost; or projects with $1M per month billing for at least 15 – 50 consecutive months; or projects with over 1,000,000 manhours or 100,000 manhours per month for at least 10 consecutive months.

Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Safety Management

Knows, practices and enforces the Client's safety policies and procedures to visibly create safe operations as a top priority on the project site
Establishes clear safety expectations for all on the project site, including subcontractors and visitors and assigns safety responsibility to site personnel
Monitors the project site for compliance with safety policies and practices and corrects any safety violations
Ensures safety violations and accidents are documented, administered, reported and investigated in accordance with company policies

Quality Management

Ensures the project meets quality and performance specifications and regulatory requirements
Knows specifications and regulatory requirements for the project
Ensures Inspection & Test Plan’s (ITP’s) are adhered to and established
Conducts daily inspections of the project to ensure work is being done appropriately
Ensures project work is supervised by qualified project management personnel
Ensures project complies with quality management procedures
Effectively manages the start-up of the project
Reviews project start-up checklist and implements functions

Budget/Schedule/Cost Control

Develops, maintains, updates, distributes and manages estimates

Decides how to handle client change orders, including when to request a change order and how to price the change order

Reviews construction strategy and approach with estimators and Business Development personnel during the bidding and proposal process
Assists in negotiating work with prospective clients, and recommends the contract type if one is not specified

Ensures the project schedule is developed and maintained

Must have extensive knowledge of cost accounting/reporting systems and be able to recognize and correct cost overruns and compensate for estimating oversights

Assures client receivables are paid and discusses their collection with the client if necessary
Monitors construction progress in relation to percent of contract billed

Monitors the financial status of assigned projects by reviewing management reports, talking with the Project Manager and inspecting the project site
Ensures project risks are identified and actively managed

Management Competencies

Ensures daily logs, test reports, inspection reports and permits are maintained

Reports and documents issues to potential claims
Ensures reporting and maintenance of all safety-related and quality management documentation

Coordinates support functions including project start-up with internal and external team members

Manages risk exposures on the project
Manages and monitors the critical path on the master schedule
Ensures the Project Coordinator manages and monitors all assigned aspects of the schedule
Conducts daily meeting with the Project Coordinator(s), Superintendent, Safety, and additional site staff to ensure coordination of the project
Conducts and minutes regular meetings with subcontractors to coordinate activities, review progress and address issues
Reviews change orders and schedules them into the project
Notifies the consultant and owner of resulting schedule impacts

Ability to effectively create, interpret and execute contracts
Effectively manages change order and billings process
Successfully manages subcontractors, including dispute resolutions and timely processing of payment requests

Develops and maintains an effective working relationship with subcontractors
Ensures subcontractors are clear about the scope of work for which they are accountable
Ensures subcontractors have the information needed to fulfil their obligations, including blueprints, drawings, specifications, scheduling information, access to the project site, etc.
Monitors subcontractor performance, relying on direct observation, observations of the Superintendent and Project Manager, labour productivity reports, variance reports, etc.
Immediately notifies subcontractors of drawing, specification, or scope changes for their timely review and response
Holds subcontractors accountable for fulfilling their obligations to the client and the Company

Approves subcontractor invoices for payment
Compares work billed with work performed and keeps them in balance
Effectively implements the Company buy out procedures (bid packs)

Construction Means and Methods

Ensures the project meets quality and performance specifications and regulatory requirements

Conducts daily inspections of the project to ensure work is being done appropriately
Ensures project work is supervised by qualified the Company project management personnel
Serves as a liaison with local inspectors
Establishes and executes a mark-up meeting with the local building trades
Works in conjunction with labour relations, subcontractors, and superintendents on the establishment of assignments

End User Interaction

Builds and maintains a positive working relationship with the client and the client’s agents

Understands key issues of the client’s business and factors critical to the operation of the facility/processes on site
Maintains a high level of client confidence and satisfaction through the following:
Ensures the project is constructed and delivered as contracted
Ensures systems and equipment function properly at the conclusion of the project
Ensures the construction experience is positive from the perspective of the client and employees of the client who may be on the site
Keeps the client apprised of developments in the project, including any change orders that may be needed, change in timelines, etc.
Maintains high accessibility to the client and the client’s agents through regular meetings, calls and correspondence. Promptly responds to questions, and concerns

Positions the Company for repeat business with the client
Stays alert for subsequent projects
Discusses business leads with the VP, Operations
Communicates effectively with owner and upper management

Performance

Meets or exceeds target profits on assigned projects
Reviews costs against estimates for each total project and tracks variances weekly
Approves invoices within a five-day period and validates cost codes for payment
Responsible for monthly project projections to include pending items and keeps expense and projections up to date—reviews weekly
Approves subcontractor extra work timesheets

Additional Duties and Responsibilities

Recognizes safety as a top priority of the organization

Wears personal protective equipment on the project site
Adheres to The Quality Management System
Adheres to policies and procedures
Delivers professional customer service
Adopts a teamwork approach and willingly supports coworkers

Management Responsibilities

Manages and directs Assistant Project Managers, Project Coordinators, Estimators and non supervisory administrative employees
Hires, trains, coaches, disciplines and develops employees
Establishes and maintains positive, effective working relationship within internal and external contacts
Determines course of action to achieve departmental and organizational goals
Completes performance communications and establishes clear expectations of performance for direct reports

Education, Experience and Skills
Post-secondary degree/diploma in Engineering, Architecture, Construction Management or related field plus 5 to 7 years experience in the field of construction project management with exposure to projects of major scope. Advanced skills in MS Office products – Excel, Word and Outlook, Primavera and Prolog software are an asset.

Technical and Mental Skills

Practices good communication skills
Reads, analyzes and interprets documents such as operating and maintenance instructions, and procedure manuals.
Writes routine reports and correspondence
Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization
Interprets a variety of instructions furnished in written, oral, diagram, or schedule form
Applies concepts such as fractions, percentages, ratios, and proportions to practical situations
Defines problems, collects data, establishes facts, and draws valid conclusions
Interprets an extensive variety of technical instructions in mathematical or diagram form and deals with several abstract and concrete variables

Certificates, Licenses, Registrations
Professional registration, P.Eng. and/or Gold Seal Certification in Project Management is an asset.

Physical Demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; climb or balance; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit. The employee must occasionally lift and/or move up to 50 pounds. The employee may be required to complete inspections or reviews of work at high elevations via stair / ladders / or aerial lift accessibility. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
The office work environment provides a safe and healthy environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings and is smoke-free and drug-free.

While performing the duties of this position at the project site, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The employee is frequently exposed to fumes or airborne particles and toxic or caustic chemicals. The employee is occasionally exposed to high, precarious places and risk of electrical shock. The noise level in the work environment is usually loud.

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