Location: Vancouver, BC, Canada
Position: Permanent, Full-Time

Are you passionate about managing a diverse range of responsibilities? Our client, a rapidly growing medical device company in Vancouver, BC, is seeking an experienced Office Manager to join their dynamic team. This role offers excellent opportunities for growth and advancement within the company, making it a perfect fit for someone eager to develop their career in life sciences.

SUMMARY

They are seeking an Office Manager to work closely with their growing team on administrative, organizational and people matters. Prior administrative, HR, events and organizational experience in the biotech or high-tech sectors will position the candidate for success within their tight knit but growing team. The successful candidate will work with internal and external stakeholders in all aspects of the business, including office organization, staffing, policies, facilities management, travel, recruiting and other aspects of the growing business.  This individual is a detail-oriented team player, with superior communication skills and demonstrated experience in office management within the biotechnology or high-tech sectors.
 

ROLE AND RESPONSIBILITIES

• Serve as the primary point of contact for the daily office administration, including space planning, supplies management, and coordination with building facilities, security and vendors to ensure seamless operations.
• Supports senior leadership and medical affairs with travel, conference attendance and special events, including working with external travel vendors to optimize travel planning, in line with corporate policies
• Partners with external human resources providers and internal stakeholders to ensure recruiting activities align with their corporate values, and are executed in a timely and efficient manner
• Work with Commercial Operations, Scientific Operations and QA to ensure that policies related to office administration and administrative functions align with best practices and existing activities.
• Coordinate with IT to ensure all office equipment, technology, and resources are functioning optimally, enabling employees to perform their roles effectively.
• Manage incoming mail and deliveries, ensuring timely routing to appropriate departments, and serve as a backup for supply chain by notifying relevant laboratory team members about scientific deliveries.
• Provide general support to visitors by coordinating with building security, greeting and escorting guests, and managing meeting logistics for candidates, partners, and stakeholders.
• Assist in the onboarding process for new hires, including issuance of materials and policies, building access passes, keys, and parking, and coordination with finance related to payroll and administrative onboarding.
• Address employee queries related to office management, promptly routing internal and external questions to the appropriate leadership team members.
• Plan and organize in-house and off-site events, such as staff gatherings, meals, and conferences, ensuring smooth coordination and execution.

QUALIFICATIONS AND EXPERIENCE

• 3+ years of demonstrated experience as an Office Manager or Senior Administrative Assistant

• Excellent time management skills and ability to multi-task and prioritize work with multiple stakeholders

• Strong attention to detail and problem-solving skills coupled with superior organizational and planning skills in a fast-paced environment

• Proactive and creative in suggesting and implementing improvements to enhance workplace quality and efficiency.

• Superior computer proficiency (MS Office Suite, Adobe Acrobat or equivalent); strong aptitude for learning new computer applications and assisting with the Company’s online presence

• Bookkeeping experience and/or experience with human resources matters including CPHR courses will be an asset.

• Exceptional written and verbal communication skills, including attention to detail in written communication, and the ability to tailor communication styles across a range of stakeholders.

• Collaborative worker with an ability to support a high performing team, be a problem-solver, with a positive attitude and able to work in a dynamic environment.

AND
Must have the authority to work in Canada.

This is an exciting opportunity to join a dynamic company where you will work closely with the CFO, key partners, and visiting professionals. The company offers long-term stability and a supportive work environment, with a variety of engaging tasks to keep each day interesting and rewarding.

BENEFITS

• Proximity to SkyTrain and bike routes
• Free parking near by
• Teambuilding Company Events
• Extended Healthcare Benefits
• Flexible schedule
• On-site gym
• Professional Development Support

For questions regarding this opportunity and application process, please contact Carla Campbell, Executive Talent Consultant, Life Sciences, TalentSphere at ccampbell@talentsphere.ca or at 1-778-807-9777 ext738.

TSSHP LI-TS1
Job Posting ID - #16526388

Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions
talentsphere.ca

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