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Executive Assistant

Mississauga, Ontario · Administrative
Position:                        Executive Assistant
Employment type:        Permanent Full-time 
Start date:                     Immediate
Location:                       Mississauga, On

Our client located in Mississauga has an immediate need for an experienced EA.  
Their team is passionate and skilled. The company has prioritized creating an environment that promotes professional, scientific, and personal growth. They take pride in the company providing individuals with a unique opportunity in the global biotechnology industry. Offers top benefit and compensation plans.

If you are ready to step up into an EA role this could be for you! Very supportive environment!

Specific Duties & Responsibilities
We are looking for a skilled executive assistant passionate about contributing to the company growth and interest in the life science industry. Reporting directly to the CEO, the Executive Assistant will:
  • Manage executive calendar and meetings
  • Manage executive meetings (prep, document loading, action closing, agenda)
  • Take minutes when necessary
  • Manage executive emails/ Board members
  • Reply to emails on other's behalf
  • Follow-up on actions/email replies
  • Manage creation/edit presentations in a fast-paced environment
  • Strong Microsoft skills including troubleshooting
  • Manage signatures
  • Coordinate and follow up on tasks of senior team
  • Travel arrangements, some complex
  • Event organization
  • Business expenses organization
  • Home office support (possibly outside reg office hours)
Skills, Abilities & Competencies
  • Ruthless prioritization
  • Calm under pressure
  • Expert level communication, clear, concise
  • Resourceful
  • High expertise in technology, Microsoft Office, Word, Excel, PowerPoint, SharePoint, Teams
  • Adaptability, strong people skills
  • High attention to detail, excellent written and verbal communications skills
  • High level of discretion
Education & Experience
  • 5+ years of experience providing administrative support to a Management Team
  • Post-Secondary education in a related discipline (Business, Administrative Assistant) or related experience. 
If you can be flexible with availability on occasion this would be an asset.
All employment is conditional upon completing and obtaining a satisfactory background check




Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions


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