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Project Coordinator

Burnaby, British Columbia · Construction/Facilities
My clients have an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to provide support to our Project Managers, ensuring our client projects are executed on schedule, within budget and at the highest quality.
Position: Project Management Assistant / Project Coordinator | Full Time | Salaried
Reporting to: Project Manager; General Manager & CEO / Owner
Play a key role through all phases of our construction projects, from design, tender through construction and close-out. Proactively manage project processes and documents, such as project set up, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests and pricing, RFIs, RFQs, close out etc. Setup and maintain accurate project information and data in our online project management software. Review shop drawings for scope and accuracy against schedules. Liaise and build relationships with clients, designers, and sub-contractors. Conduct regular site visits, attend, and participate in client and trade meetings. Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets & estimates. Organize the project closeout documentation, including warranties, drawings, manuals, permits etc. Track and communicate regularly with key stakeholders regarding project status and milestones. Provide top notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.
Fluent & comprehensive communication of the English language in verbal & written communication Construction Management
Architecture or Engineering diploma or degree 2+ years related experience, preferably in the Commercial and Residential Construction. 
Ability to read and understand construction-related drawings/documents - architectural, structural, M&E
Strong knowledge of construction processes through all phases – design, permitting, through construction and closeout
Proactively identify problems / issues and develop effective solutions
Tech savvy in Microsoft Office suite and project management software (an asset)
Confidence and professionalism to communicate effectively with clients, designers, subcontractors, and peers
Self- motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands
Highly organized and a stickler for detail
Ability to work under minimal supervision / direction as well as part of a team, sharing information with others
Positive attitude, outgoing attitude with desire to learn

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TalentSphere Staffing Solutions


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