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Project Coordinator

Vancouver, BC · Construction/Facilities
Project Coordinator
Junior Construction Manager
Real Estate Firm
Multi-family Residential
Vancouver, BC
$70,000 - $100,000

Our client, an established Real Estate Firm is looking to hire a Project Coordinator for their growing team.  

As the Project Coordinator, you will support the Construction Manager and Multi-Unit Residential project team with overall administration and coordination of the project. You will collaborate with in-house and external project personnel to deliver overall project performance including schedules, costs, quality, document submittal, sub-contract management and stakeholder satisfaction. You will lead components of medium or high complexity projects and may act in a project manager capacity for smaller projects under the supervision of a Construction Manager.

Project Coordinator duties:
  • Manages component(s) of projects of medium or large scope and complexity, as directed by Construction Manager. Components include financial cost control, quantity takeoff, participation in tendering, sub-contract management, document submittal, reporting, cost, schedule and quality
  • Record and distribute design/client meeting minutes
  • Monitoring project progress and generating project status reports for Construction Manager and other stakeholders.
  • Update Appendixes A (Master Project Schedule), D (CACO Table), E (CCN/CD Table), F (Pre-qual Table), G (Tender Pkg), & I (Submittal Tracking) for Monthly reporting
  • Identify submittals; log, track and report status
  • Assist the Construction Manager in coordinating required permit applications, project insurance and control documents
  • Coordinate project documentation, which includes meeting minutes, Job Opening Form, Change Orders/Site Instructions, Owner's Instructions, Shop Drawings and Drawing Log, draft Progress Claims, field notices
  • Assist the Project Director in the research and preparation of Design and Construction proposals
  • Prequalify and assess the subtrade 
  • Create WCB Notice of Project
  • Assist the Construction Manager in tendering process including scope of work and manage RFQ's and bid queries
  • Manage bidders, issue addendums, prepare bid summaries and conduct bid interviews
  • Prepare ATPs for approval
  • Prepare subcontractor contracts and invoice templates for approval
  • Monitor the project and assist the Construction Manager in change management by reviewing subtrade pricing, preparing change orders and issuing TCCO upon client approval
  • Review invoices and analyze them against the performance and schedule
  • Validate project scope
  • Manage Request for Completion
  • Coordinate, motivate and facilitate the completion of project deficiencies 
  • Manage consultant and client walkthroughs 
  • Collect, review and handover close out documentation including O&M Manual, warranty letters and stock materials 

Project Coordinator requirements:
  • Minimum of 3 to 5 years of progressive experience of building construction with a developer, design-builder, general contractor, sub-contractor and/or owner's representative
  • Preference will be given to candidates with Multi-Unit Residential experience in the Lower Mainland
  • Diploma or Degree in Engineering, Project Management or Architecture 
  • PMI training/certification is an asset but not required
  • Working towards or has a designation in Engineering, Project Management or Architecture 
  • PQS designation, a trade certification or a business degree considered an asset 
  • Excellent capability with Outlook and MS Office suite
  • Proven experience using Estimating, Take-Off and MS Project software to plan, track and coordinate projects 
  • Knowledge of Provincial Building Codes, Building Envelope, Timberline and contract law
  • Ability to read and comprehend construction drawings in order to contribute to the design and construction process at a technical level
  • Knowledge and understanding of construction sub-trade practices, work and design processes

Project Coordinator remuneration:

Competitive compensation, benefits, health & wellness programs, learning / development / growth opportunities

Apply below
Only applicants with the legal right to work in Canada can be considered for this opportunity.
We thank all those who express interest in this opportunity however only those short-listed we be contacted.


Thank you for your interest in this job posting.

We look forward to hearing from you.

TalentSphere Staffing Solutions


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